SAGES 2023 Annual Meeting

Montreal

SAGES 2023 Annual Meeting Scientific Session Abstract Submission Information

SAGES 2023 Annual Meeting

March 29 – April 1, 2023 Montréal, QC Canada

ABSTRACT SUBMISSIONS FOR THE SAGES 2023 SCIENTIFIC SESSION ARE NOW CLOSED ABSTRACT NOTIFICATIONS WILL BE SENT Late-December 2022

SUBMISSIONS FOR THE SAGES 2023 EMERGING TECHNOLOGY SESSION WILL BE OPENING MID-OCTOBER 2022 MORE INFORMATION IS AVAILABLE AT: https://www.sages2023.org/etabstracts/

The program will consist of oral presentations, video presentations, and poster presentations. The program committee will be responsible for selecting the length of the oral and video presentations.

NEW THIS YEAR: SAGES will also be accepting submissions of Complications Videos and “State of the Art Performance of a Procedure” Videos. These video submissions will be considered for inclusion in the SAGES 2023 program outside of the scientific sessions and could become part of the enduring SAGES material and its masters pathways.

There is a 400 word limit for written abstract submissions and a 100 word limit for video abstract submissions. No reference to the authors or the institution should appear within the body of the abstract or in the abstract title.

SAGES will be accepting online submissions for oral, video or poster presentation. Topics include:

  • Abdominal Wall (including Inguinal and Ventral Hernia)
  • Acute Care
  • Bariatric
  • Biliary
  • Colorectal
  • COVID-19
  • Diversity and Inclusion
  • Education/Simulation
  • Flexible Endoscopy
  • Foregut (including Hiatal Hernia)
  • Leadership & Professional Development
  • Liver
  • Miscellaneous/Other
  • New Technologies/Techniques
  • Pancreas
  • Quality Improvement/Health System Outcomes
  • Robotics/Advanced Technologies
Important Notice: The following Submission Policies will be firmly enforced:
    • Previously Presented Abstracts/Videos: No abstracts/videos may be submitted that have been previously presented at a regional (Central Surgical, Southwest Surgical, etc.), national, or international meeting. Abstracts/Videos that have been presented locally (state ACS chapter meeting, institutional or departmental research day for example) will be considered. If the abstract/video has been previously presented locally, where and when it was presented must be disclosed during the abstract/video submission process.
    • No Previously Published Submissions/No Submissions Under Consideration For Publication: The abstract/video submitted must present original work that has not and will not be published or presented prior to the 2023 SAGES Annual Meeting, and is not currently under review for publication. The exception to this rule is that a manuscript may be submitted to Surgical Endoscopy for special meeting related consideration only after the abstract/video has been accepted by SAGES for presentation. Manuscripts may not be submitted to any journals for consideration until after SAGES abstract/video acceptance notification, and if the abstract/video is selected for Oral Presentation, the Presenter is required to submit a complete manuscript to Surgical Endoscopy. If the manuscript has been submitted to any journal prior to SAGES abstract/video acceptance notifications, or if the manuscript is not submitted to Surgical Endoscopy as part of a Oral Presentation, the Abstract Submitter, Presenter and Senior Author will forfeit the privilege to submit, present, or be listed as an author on abstracts/videos for the 2024 and 2025 SAGES Annual Meetings. Abstracts/Videos selected for Oral presentation may not be moved to other forms of presentation to bypass the required submission of a manuscript to Surgical Endoscopy.
    • No Dual Submissions: The abstract/video must not be submitted to any other upcoming regional, national, or international meeting.
    • No Previously Presented Data: All abstracts/videos must be new and original content OR include at least 50% new data if previously presented at a meeting (unless presented locally as described above).
    • Digital Poster Submission: If selected for a Poster Presentation, a digital version of the poster must be submitted.
    • There is no limit to the number of abstracts/videos you may submit, but you may not submit a video abstract and a written abstract on the same study/data set. You must select either a written abstract submission or a video abstract submission.
    • Manuscript Submission: Accepted Oral Abstract Presenters must submit a complete manuscript to Surgical Endoscopy.
    • Abstracts/Videos can be edited until the submission site closes. After the submission site closes and the abstracts/videos go into review, the content of the abstracts/videos may not be edited in any way. Please make sure to proof read and double check your abstracts/videos before submission. In addition, SAGES cannot update the content/text of your abstract/video to include new/updated data after acceptance notifications, although you will be allowed to include these updated findings in your actual presentation.

Written Abstract Submissions

    • The word limit for written abstract submissions is 400-words (not including title and authors).
    • Images are allowed with abstract submissions. Images must be no larger than 1MB in file size, and no larger than 900 pixels wide by 900 pixels high.
    • Tables may be included in the abstract submission but will go against the abstract’s 400-word limit.
    • Videos may not be submitted with a written abstract

Video Abstract Submissions (not part of the Complication & “State of the Art Performance of a Procedure” Video Submissions)

  • The Maximum length for submitted videos is Seven (7) Minutes. SAGES is not accepting 3D Video submissions. If your video is accepted for presentation at the 2023 SAGES meeting, you will be required to bring a final copy of your video with you to the meeting.
  • A short (100-word maximum) written description of your video should be included when submitting your video abstract.
  • Images and tables should not be included in the short written description when submitting a video abstract.
  • Videos must have narration in English. Without narration, it will not be considered.
  • Videos may not include advertisement or promotion of products.
  • DO NOT include any music and DO NOT include any video clips or other materials/media copyrighted by any entity other than yourself

Video Abstract Submissions

These video submissions will be considered for inclusion in the SAGES 2023 program outside of the scientific sessions and could become part of the enduring SAGES material and its masters pathways.

  • SAGES is not accepting 3D Video submissions.
  • A short (100-word maximum) written description of your video should be included when submitting your video abstract.
  • Images and tables should not be included in the short written description when submitting a video abstract.
  • Videos must have narration in English. Without narration, it will not be considered.
  • Videos may not include advertisement or promotion of products.
  • DO NOT include any music and DO NOT include any video clips or other materials/media copyrighted by any entity other than yourself
  • Complication and “State of the Art Performance of a Procedure” videos should be relevant to the anchoring procedures of the SAGES masters pathways:
    • Acute Care Surgery
    • Bariatric
    • Biliary
    • Colorectal
    • Flexible Endoscopy
    • Foregut
    • Hernia
    • Liver
    • Pancreas
    • Robotics
    • Solid Organ
  • For Complication Videos: Submitted videos should clearly present common or uncommon complications related to one of the anchoring procedures of the SAGES masters pathways (see above) and how the complication was addressed by the submitter including the eventual patient outcome. We also encourage submissions that did not lead to an optimal outcome. The duration of these videos should be up to 7 minutes but longer may be considered. Selected videos will be presented during special sessions of the SAGES 2023 program.
  • For “State of the Art Performance of a Procedure” Videos: These videos should demonstrate the best method/ technique of performing one of the anchoring procedures of the SAGES masters pathways (see above) in the opinion of the submitter. Videos should specify the steps of the procedure and include annotations and visual aids to depict important aspects of the procedure and/or of the anatomy. The duration of these videos should be up to 15 minutes. Selected videos will be presented during special sessions of the SAGES 2023 program.
SAGES Emerging Technology Abstract Submissions

Abstract submissions for SAGES’s Emerging Technology Session will be opening in Mid-October 2022. More information is available at: https://www.sages2023.org/etabstracts/

Resident and Fellow Training Committee Contest and Awards

The Resident and Fellow Training Committee (RAFT) offers two awards for outstanding abstracts/videos presented by Surgical Residents and Fellows at the SAGES 2023 Annual Meeting. The purpose of these awards is to encourage the development of clinical and research-oriented work in the field of general surgery.

To qualify for these awards, the abstract/video presenter must be enrolled in a qualified residency or fellowship program. During the abstract/video submission process you must fill out the anticipated Residency/Fellowship completion date and you must send proof of enrollment to the SAGES office via email (Indicate the name of the Resident/Fellow and the title(s) of the abstracts/videos being submitted). Proof of enrollment must be emailed to [email protected] by October 11, 2022. Abstracts/Videos that do not include the anticipated Residency/Fellowship completion date during the time of submission and do not submit proof of enrollment will not be considered for these awards.

SAGES Policy on Owner/Employee of Ineligible Companies

The ACCME states “the owners and employees of ineligible companies are considered to have unresolvable financial relationships and must be excluded from participating as planners or faculty, and must not be allowed to influence or control any aspect of the planning, delivery, or evaluation of accredited continuing education, except in the limited circumstances outlined in Standard 3.2.” Therefore, the SAGES Conflict of Interest Committee (CIC) declares that no employees/owners of an ineligible company may present in SAGES CME accredited sessions. This policy is applicable to abstract/video authors and presenters.

Click here to view the ACCME’s definition of ineligible company, owner and employee.

Please contact [email protected] with any questions regarding SAGES Policy on Owner/Employee of Ineligible Companies.

PASSPORT ADVISORY

Please note: While Canada does not enforce a six-month rule of passport validity, we strongly recommend that your passport is valid for at least six months prior to your entry into Canada. Having a passport that is valid for six months or less when entering Canada could create potential problems.

If you have any questions, please contact the SAGES office at 310-437-0544 (ext. 118) or email: [email protected]

Sincerely, Rebecca P Petersen, MD, MSc, FACS, Program Co-Chair

Dimitrios Stefanidis, MD, PhD, FACS, FASMBS, FSSH, Program Co-Chair